Add or edit someone in People

People is the private contact list inside Studio Operations. It can hold collectors, interested people, galleries, press contacts, and other studio relationships.

1Add someone

1. Look at the left sidebar in Studio Operations and click People.
2. On the left side of the People page, find the Add someone form.
3. Enter the person’s Name. A name is enough to start.
4. Add any other details you have, such as Email, Phone, address, city, region, postcode, or country.
5. Choose Who are they?: Interested, Collector, Gallery, Press, or Other.
6. Choose the Best way to reach them.
7. If useful, add a follow-up date, permissions, how they found you, or private notes.
8. Click Save this person.

2Edit someone

1. Open People from the left sidebar.
2. In the People list on the right, click the person’s name.
3. The left form changes to Edit [name].
4. Change the information you need.
5. Click Save this person.

3Public artwork inquiries can add people automatically

When someone submits an artwork inquiry with a new email address, Studio Operations creates a People record for them as an interested contact. The same relationship can be seen from the artwork under Who wants it.

4If Studio Operations will not remove the person

Use Why can I not remove this person? before changing sale or paperwork records.

If you are preparing an offer for the person, continue to Create a private price for one person or Create and publish a Lookbook.

5Website messages

Choose the Messages tab to read artwork inquiries, studio visit requests and general messages from the published Contact form. Opening a message marks it as read. A reply action opens your email application; review and send the reply there. To turn the website form off, open Website, choose Edit page for Contact, then open Contact form: On and clear Show contact form. Preview your choice, then Save as draft or Publish changes.

6Find someone in People

Use the Find box to search by name, email, phone or city. The list shows 25 people per page. Use the page controls to see more matches, or Show all to clear the search. Open the person’s name to see or edit their record.

7Find a message

Open Messages in the sidebar, or the Messages tab in People. Use the Find box to search by name, email, artwork or words in the message. Messages shows 25 records per page; use the page controls for further matches and Show all to clear the search.